Candidate should be Graduate in any discipline with 2 to 5 years of experience in administrative, office coordination, or executive support roles. Experience in travel coordination, invoice processing, and vendor management. Strong communication, interpersonal, and coordination skills.
- Proficiency in Microsoft Office applications, especially Outlook, Excel, Word, and PowerPoint.
- Good organizational and multitasking abilities with strong attention to detail.
- Ability to manage multiple priorities and work effectively in a fast-paced environment.
- Proactive, service-oriented, and customer-focused approach.
- Experience working in a multinational or corporate environment will be an added advantage.
Role & Responsibilities
- Provide comprehensive administrative support to internal departments, ensuring smooth day-to-day operations.
- Coordinate and manage domestic and international travel arrangements, including flight bookings, hotel reservations, local transportation, visa documentation, and travel insurance requirements.
- Ensure travel requests and bookings comply with company travel policies and procedures.
- Process vendor invoices accurately and in a timely manner, ensuring necessary approvals are obtained.
- Track invoice status, maintain invoice records, and follow up with stakeholders to ensure timely payment processing.
- Liaise with Finance, Procurement, and vendors to resolve invoice discrepancies and payment-related queries.
- Coordinate meetings, conference room bookings, and visitor management activities.
- Support office administration activities, including facility coordination, vendor management, and office logistics.
- Maintain administrative records, reports, and documentation with accuracy and confidentiality.
- Assist in organizing internal events, business meetings, and team activities as required.
- Provide administrative support to leadership and business stakeholders for operational requirements.
- Act as a point of contact for administrative queries and ensure prompt resolution of requests.
- Contribute to process improvements and ensure adherence to company policies and administrative procedures.
Company Profile
Safran is an international high-technology group, operating in the aviation (propulsion, equipment, and interiors), defense, and space markets. Its core purpose is contributing to a safer, more sustainable world, where air transport is more environmentally friendly, comfortable, and accessible. Safran has a global presence, with 79,000 employees, and holds, alone or in partnership, world or European leadership positions in its core markets.
