Candidate should be Any Graduate with 2 to 7 years of experience in General Administration, Office & Factory Administration, Facility Management, Invoice Verification & Processing, Event & Employee Engagement Coordination (Experience from the Manufacturing Industry will be preferred)
Role & Responsibilities
1. Office & Factory Administration:
- Ensure efficient day-to-day operations of the office and factory.
- Manage office supplies, stationery, housekeeping materials, and administrative inventory.
- Monitor and maintain office equipment, furniture, and company assets.
- Coordinate maintenance activities to ensure uninterrupted operations.
2. Facility Management:
- Maintain cleanliness, hygiene, and upkeep of office and factory premises.
- Coordinate with housekeeping and maintenance service providers.
- Ensure timely resolution of facility-related issues
3. RJC Compliance Management:
- Ensure 100% compliance with Responsible Jewellery Council (RJC) requirements.
- Maintain all RJC-related documentation and records.
- Coordinate internal and external audits.
- Track compliance action items and ensure timely closure.
4. Vendor & AMC Management
- Manage relationships with vendors and service providers.
- Coordinate Annual Maintenance Contracts (AMC) for equipment and facilities.
- Monitor vendor performance and service quality.
- Ensure timely renewal of contracts and agreements.
5. Invoice Verification & Processing:
- Verify vendor invoices against approved purchase orders, contracts, and services rendered.
- Coordinate with Accounts for timely processing and payment of invoices.
- Maintain records of vendor bills and payment status.
6. Safety & Compliance:
- Ensure availability and proper maintenance of safety equipment.
- Monitor compliance with workplace safety standards.
- Coordinate periodic inspections of fire and safety equipment.
- Support implementation of safety initiatives and awareness programs.
7. Employee Support & Onboarding:
- Provide administrative support during employee onboarding.
- Arrange workstation, ID cards, access requirements, uniforms, lockers and other joining formalities.
8. Event & Employee Engagement Coordination:
- Assist in planning and organizing internal events, workshops, training programs, celebrations, and company outings.
- Coordinate logistics, catering, venue arrangements, and event materials.
- Assist in smooth execution of employee engagement activities.
9. Travel & Logistics Management:
- Arrange travel bookings, accommodation, and local transportation for employees and visitors.
- Coordinate logistics requirements for business travel and official visits.
10. Inventory & Asset Management:
- Maintain records of administrative inventory and company assets.
- Conduct periodic verification of assets.
- Ensure optimum inventory levels and prevent shortages
Please share your resume at rshetty@adityafindings.com or contact – 9137930972
Company Profile
We’re a 10 year old brand led by three young, enterprising men with decades of collective experience between us. We have an excellently equipped factory with knowledgable and meticulous people running it. We’ve serviced hundreds of customers over the years and the fact that they are still with us proves the level of service.
We’ve been called helpful, innovative and enterprising. We’ve been thanked by various clients for beating deadlines and exceeding quality standards. What matters most to us is that we’ve been called for repeat orders.
