Candidate should be Any Graduate with 1 to 4 year of experience in General Office Management, Travel Arrangements, Office Administration, Facility Management, Ticket Booking, Office Management, Office Coordination. As a part of the Admin and Facility Management team, you will be responsible for supporting the smooth and efficient day-to-day functioning of the office.
This role requires someone who is proactive, organized, hands-on, and comfortable taking ownership of day-to-day office and facility-related requirements. You will work closely with internal teams, housekeeping staff, vendors, and service providers to ensure that the workplace remains functional, organized, and ready for employees.
Role & Responsibilities
- Ensure the smooth day-to-day functioning of the office and workplace facilities.
- Conduct regular checks of workspaces, meeting rooms, pantry, washrooms, common areas, and other office facilities.
- Coordinate with housekeeping and pantry staff to maintain cleanliness, hygiene, and overall office standards.
- Monitor and ensure the availability of pantry supplies, drinking water, stationery, cleaning materials, and other office consumables.
- Coordinate with vendors and service providers for maintenance, repairs, pest control, equipment servicing, office supplies, and other facility-related requirements.
- Follow up on maintenance and repair requirements related to electrical systems, plumbing, furniture, appliances, internet, and other office infrastructure.
- Assist in maintaining records related to vendors, quotations, invoices, and service documentation.
- Support the management of couriers, deliveries, visitors, and other day-to-day administrative requirements.
- Assist with meeting room arrangements, seating arrangements, office moves, and internal events.
- Coordinate with internal teams to address and resolve employee facility-related concerns.
- Ensure that office supplies and other essential requirements are replenished on time.
- Report and escalate recurring or unresolved facility-related issues to the reporting manager.
- Support the overall well-being and efficient functioning of the office by taking ownership of day-to-day operational requirements
- Ensure day-to-day smooth functioning of office and taking care of ad-hoc tasks such as travel arrangements, bill-payments, etc
Required Skills
- Must be able to thrive in a fast-paced environment and be motivated to take on new challenges.
- Good oral and written communication skills.
- Demonstrated ability to take initiative and work independently as well as in a team environment.
- Must be proactive, organized, and result-oriented with a strong sense of ownership.
- Ability to manage multiple tasks and prioritize urgent requirements.
- Comfortable communicating and coordinating with vendors, service providers, and internal teams.
- Willingness to be hands-on and actively involved in day-to-day office operations.
- Strong problem-solving and coordination skills.
