The Assistant Admin Manager supports the Admin Manager in day-to-day operations for a corporate office of 1,000 employees. The role covers supervising staff, managing facilities and vendors, and ensuring compliance with safety, legal, and sustainability standards.
Key Responsibilities
- Supervise administrative functions, including front desk, housekeeping, and physical security.
- Manage transport operations (vehicle service, fuel, chauffeurs, RTO, costs, PUC compliance).
- Oversee sustainability initiatives for energy, water, and materials; support solar power management and Green Building norms (IGBC).
- Ensure compliance with statutory requirements, EHS, and labor laws (PF, ESIC, gratuity), and manage incident investigations.
- Implement 5S and preventive and corrective maintenance (PPM, CBPM, AMP) for all facilities, including AHU, chillers, DG sets, UPS, BMS, and MEP systems.
- Supervise fire and safety management, audit/inspections (thermography, electrical, fire, HVAC, and access control), and emergency preparedness.
- Manage hygiene, cleaning, pest control, and STP operations to maintain workplace standards.
- Administer help desk, space management, inward/outward material control, and work order management.
- Ensure adherence to HVAC (ASHRAE), illumination, air quality, and workplace noise standards; apply National Building Code guidelines.
- Coordinate with vendors and service providers; negotiate contracts and monitor expenditures.
- Support office events, training, and overall employee well-being.
Education & Qualifications
- Bachelor’s degree in business administration management or a related field (preferred)
- 4-6 years in office administration/ facilities management, with 2+ years in a supervisory role, preferably in a large corporate setting.
- Certificate/ Course in Facilities Management
- Certificate in Health & Safety and First Aid
Knowledge and Skills
- Strong knowledge of compliance, statutory management, audit/inspection protocols, EHS, 5S, incident investigation, and labor law implementation.
- Experience with preventive/corrective maintenance, HVAC (ASHRAE), BMS, MEP, energy management (sensors, dimmers, VFD, automation), solar operations, and green building norms.
- Familiarity with the National Building Code and workplace standards for air and noise, fire & safety, physical security, and incident management.
- Excellent leadership, communication, negotiation, and problem-solving skills.
Company Profile
Thermax, founded in 1966 and headquartered in Pune, India, is a ~ 1 billion USD company offering solutions in the energy and environment space and a trusted partner in energy transition. Serving over 90 countries, Thermax provides essential solutions to industries for clean air, clean energy, and clean water. Its offerings are categorised into Industrial Products, Industrial Infra, Green Solutions, and Chemicals segments.
Thermax’s Industrial Products segment includes heating, cooling, air pollution control, and water treatment solutions, featuring products like boilers, heaters, air pollution control and water and sewage treatment equipment and cooling machines that boost operational efficiency. The Industrial Infra segment comprises Thermax Babcock & Wilcox Energy Solutions (TBWES) for steam generation and waste heat recovery, and Projects & Energy Solutions (P&ES) that offers captive power plants, cogeneration systems and waste heat recovery plants under an engineering, procurement, and construction (EPC) model.
