KCS Group

Admin Executive - HR   




  Maersk Global Services Centres (India) Pvt Limited is looking for Admin Executive - HR



Job Description

The HR and Site Administrator acts as a liaison between employees and management, ensuring a productive and compliant workplace environment while supporting the company`s HR objectives and site-specific needs. Would be responsible for managing both human resource functions and administrative duties at a designated site.

Job Responsibilities:

1. Facilities Management:
Supervise the maintenance and upkeep of the site`s infrastructure.
Ensure facilities are safe, operational, and meet employee needs.
Coordinate repairs and improvements with maintenance staff and external contractors.

2. Transport & Canteen Management:
Manage employee transportation services, including scheduling and route planning.
Ensure vendor-provided vehicles are well-maintained and compliant with safety regulations.
Address transportation issues and optimize operations for efficiency.
Supervise site canteen operations, ensuring food quality, hygiene, and service standards.
Collaborate with catering vendors to offer diverse and nutritious meals.
Address canteen-related issues and implement necessary improvements.

3. Site Compliance & Audit Support:
Assist the ER Lead and Site PA in ensuring the site complies with laws, regulations, and company policies.
Support the implementation of compliance programs and initiatives.
Assist in preparing for and conducting site audits.
Ensure proper documentation and processes are in place for successful audits.
Support DC Managers in implementing corrective actions for audit findings.
Support HSSE initiatives and ensure compliance with safety standards, participating in risk assessments and incident investigations as required.

4. Third-Party Employee Management:
Maintain accurate records of third-party employee information.
Oversee the onboarding of off-roll employees, ensuring proper orientation and training.
Develop and maintain work schedules, ensuring adequate staffing based on business needs.
Ensure all schedules comply with labour laws and organizational policies, including rest periods, maximum working hours, and overtime regulations.
Ensure all third-party employees clock in and out correctly, using designated systems (e.g., biometric devices, attendance software).
Support during customer audits by coordinating with third-party vendors for employment documentation.
Track and manage all forms of leave (sick leave, vacation, personal leave) for third-party employees.
Address attendance-related issues such as tardiness, absenteeism, and discrepancies in attendance records.
Maintain accurate records of employee hours and ensure compliance with contractual agreements.
Generate reports on hours worked, overtime, and scheduling metrics, providing insights for improvement.
 

Work Experience

3 to 8 Years

Level

 Junior - Executive, Assistant 


Job Function
Administration, General Administration, Office Management/Coordination, Office Services, HR Recruitment


Vacancies
Not Specified 


Industry
Others 


Job Location
Bangalore, India 


Educational Qualification
B.A., B.Com, B.B.A, B.Sc, MBA/PGDM


Salary
Not Specified


Key Skills
HR Administration, Facilities Management, Transport & Canteen Management, Site Compliance & Audit Support


Company Info
Maersk s vision is to become the Global Integrator and Increasing complexity in global supply chains is making them inefficient, vulnerable and unsustainable. At Maersk, our strategic vision is to become the Global Integrator, offering truly integrated logistics solutions that connect, protect and simplify our customers supply chains. Learn more about how we are accelerating a fundamental transition in global logistics.
 


Address


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Contact Number


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Referral Information


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